As I am writing this blog post, parent/teacher conferences are ongoing across all of our schools. I hope you have each had a chance to meaningfully connect with one another with our incredible students at the center of these discussions. Whether it be from the perspective of our teachers, or from the perspective of our families - conferences are an important part of building relationships and partnerships that strengthen student's abilities to succeed in their learning. Although we want to be clear that this is definitely NOT the only time we expect these important conversations to take place between school and home, it certainly is an important component that I hope everyone has found value in!
It has been a busy two weeks since my last post. Check out the photos below to get a sense of the cool stuff happening across our schools!
Now on to the updates!THANK YOU TO ALL WHO CELEBRATED GMS's
20th BIRTHDAY!
Just wanted to send a quick "shout out" to everyone who came out to celebrate GMS's 20th birthday! It was a great celebration! Happy Birthday GMS!
If you recall this committee was set up to revitalize and refresh the Gorham Schools Code of Conduct (Gorham School Committee Policy JICDA) originally developed 20+ years ago. The existing document continues to provide a strong foundation for School Community Expectations and Core Values that is utilized daily in the Gorham Schools. The Steering Committee will facilitate a community-wide review of the Code of Conduct to ensure the document reflects today’s contexts while reinforcing our Core Values for another 20+ years.
The Committee met for the first time earlier this week to begin this important work. One of the things they did was to review the initial data collected from a survey seeking to understand various stakeholders awareness levels were of the school's Code of Conduct. Over 1,700 individuals participated in the survey including students, staff, families and community members. Here's what they said:
Maine's Freedom of Access Act (FOAA) grants the people of this state a broad right of access to public records. The act is intended to ensure the accountability of the government to the citizens of the state by requiring public access to the meetings of public bodies, and by granting access to existing public documents that may be held by the public body. Public schools are public bodies and therefore, meetings of our school committee must be open to the public for example. Digital and written documents that are held by public schools are also subject to FOAA requests to include materials in email and on google classroom for example.
It is important to note, however, that FERPA laws regarding the confidentiality of student records is also a law that schools must adhere to. In cases where FOAA and FERPA may conflict, it is the responsibility of the school department to protect legitimate governmental interests and the privacy rights of our students and families.
The best way to explain how this works is to first explain how FOAA requests are made and what we do as a school system to process these requests and then point out how we handle circumstances where the two laws may be in conflict with one another...
Typical Process for FOAA Requests:
We use a pretty formulaic set of procedures to process any FOAA request because state statute is pretty clear what must be done. Below is an overview:
Step 1: A FOAA request is made. This can be done in writing or via phone and then transcribed into a written document by our designated public access officer.
Step 2: The School Department acknowledges receipt of the request within 5 days.
Step 3: The School Department may reach out with clarifying questions to better understand the request before fully processing and moving forward with the request.
Step 4: The School Department will communicate a sense of how long it will take to complete the request and let the individual making the request know if there may be any fees associated with the request. By law, the school may charge reasonable fees to cover the costs of copying and/or may charge $25.00/hour after the first two hours for time spent searching for, retrieving, compiling, or redacting confidential information from the requested records. If the cost is more than $30.00 the School Department will notify the individual making the request. If the cost is more than $100.00 the School Department may require payment in full for services prior to completing the request.
Step 5: The FOAA officer works with appropriate admin. To fulfill the request. This often involves working with our technology team to search emails. It may also require our FOAA officer to work with Principals and individual teachers or other staff to gather curriculum information, lesson plans, assessments, etc.
Step 6: Once the information is collected by our FOAA officer, they then review each and every piece of information to determine what information may need to be redacted due to FERPA or other confidentiality laws.
Step 7: Once the request is completed, the School Department will notify the individual that the information is ready to be reviewed. This may involve simply sending the individual the information digitally, or it may require that the individual come into the office to literally view the materials being requested.
Step 8: Once the information is shared, it becomes public information and will be posted on our website so that others may also view the information requested.
If you would like to learn more about Maine’s FOAA laws, you can CLICK HERE.
What is CONFIDENTIAL INFORMATION When It Comes to FOAA?
As mentioned above, as a school we are required to follow all laws related to FERPA when it comes to sharing student information. Therefore, any student records, or identifiable information regarding students is always redacted or removed before sharing information via FOAA. This would include parent emails to staff asking questions about grades, or emails between staff and parents that might discuss student placements, or student disciplinary matters, etc. This would also include emails that are sent between staff dealing with student information. For example: information contained within an email where one teacher is corresponding with another teacher about strategies to improve an individual student’s performance.
What is likely NOT confidential information would be an email between staff members talking about schedules, or making sharing information regarding working conditions, or an email from a parent to a staff member asking how their weekend was or trying to set up a meeting when/if a student is not being discussed. A general rule of thumb is that if the email is not about a student, or about a confidential employee related issue, or to school legal counsel, it is likely subject to FOAA.
Bottom line - when it comes to potential conflicts between FOAA and FERPA. FERPA "wins"!
I hope this helps better understand how these two important laws may intersect. Please reach out if you have further questions.
INTERNATIONAL PERFORMER ALEX BOYE TO PROVIDE A FREE COMMUNITY CONCERT IN GORHAM ON TUESDAY NIGHT!
The Gorham Schools have partnered with the Biddeford School Department to bring world renowned performer Alex Boye to Maine on October 24 & 25 to visit our two communities to deliver his inspirational message of hope and confidence.
Alex will be working with GHS students in the afternoon of Tuesday, Oct. 24 and then he will provide our GMS and GHS staff with a training before coming to hang out with our community for a FREE evening workshop!
Alex's community performance will be at GHS in the MPAC at 6:30 p.m. on the night of Oct. 24. Please come to hear Alex's inspiring performance focused on reducing stigma around mental health, hope and helping our young people understand that "You are a 10!"
Families and community members are welcome to attend!
FALL ATHLETIC PLAYOFFS BEGIN NEXT WEEK!
Well thanks to the hard work and dedication of our GHS fall student athletes, we are going to have a VERY BUSY week next week! All of our teams have have made the playoffs and most of our teams will be hosting home games as a result! Volleyball, Field Hockey, Boys & Girls Soccer, Football...oh my!
Our campus will be very busy for sure! Check out the athletics website to get updated game schedule information. Be sure to wish all of our fall athletes the best of luck going into the playoffs! GO RAMS!
NOVEMBER 7 VOTING DAY IS COMING RIGHT UP! REMEMBER - NO SCHOOL ON NOV. 7
Just a quick reminder that November 7 election day is coming right up. Because two of our schools are used as polling locations, we have adjusted our school calendar this year to utilize Nov. 7 as a teacher workshop day instead of a student day. Therefore, there will be no school for students on Nov.7.
Want to learn more about what is on the November 7 ballot? Check out this great resource from the Gorham Times explaining the referendum questions. You can also learn about the candidates for the Gorham School Committee by CLICKING HERE and you can learn about the candidates for the Gorham Town Council by CLICKING HERE.
Absentee voting is available now. Want to learn more about absentee voting in Gorham? CLICK HERE.
GHS THEATER PRESENTS A MIDSUMMER NIGHT'S DREAM...
GHS Theater students are working hard right now practicing scenes and creating sets in order to prepare for their upcoming performance of a classic Shakespeare play! Performances will be held on November 10, 11, and 12. Check out the flyer below for more details!
This interesting event is being sponsored by SEED (Students Empowered to End Dependency)...